Privacy Policy

1. Information we collect

When you contact us about setting up a team, we receive the information you enter, such as your name, email address, team name, sport and message.

When a team is set up, team administrators may provide player names, email addresses, phone numbers, positions and roster assignments. The service stores game schedules, attendance choices (Yes, No or Maybe), response dates, notes and Game Wall comments. Administrator accounts also use sign-in details and account activity information.

For security and service operation, our systems may process technical information such as IP addresses, session cookies, request timestamps and diagnostic logs. Some attendance responses may record an IP address.

2. How we use information

We use information to respond to inquiries; create and manage teams; send game invitations and reminders; record attendance; display team reports and comments; support administrators and players; and maintain the security and reliability of the service.

We do not use player contact information to send unrelated marketing messages as part of the attendance service.

3. Who can see information

Authorized team administrators can access roster details, attendance records and private notes for teams they manage. Players with access to a game report can see the names and attendance statuses shown on that report, along with Game Wall comments. Private notes intended for team administrators are not part of the public game report.

Team organizers are responsible for providing accurate player information and informing their players that their contact details will be used for attendance administration.

4. Service providers and sharing

We use service providers to operate our hosting, email delivery and, where enabled, SMS messaging. Information needed to deliver those services may be processed by those providers, including outside Canada. We may also disclose information when required by law or to protect the service and its users.

We do not sell team or player personal information.

5. Cookies and security

GameAttendance uses necessary session cookies to keep administrators signed in and to remember player access established through a personal invitation link. We use reasonable safeguards, including access controls and private invitation links, but no online service can guarantee absolute security.

Please do not share personal attendance links with people who should not have access to your team information.

6. Retention and your choices

We retain information for as long as it is reasonably needed to manage teams, preserve attendance history, maintain security and meet legal obligations. If you want to review, correct or request deletion of information about you, contact us. We may need to verify your identity and consider information that must be retained for legitimate or legal reasons.

Players can also ask their team administrator to update their roster contact details or stop future team communications.

7. Changes and contact

We may update this policy when our service or practices change. The date at the top indicates the latest revision.

For privacy questions or requests, contact info@gameattendance.com.